Bylaws and Standing Rules

Charter Bylaws

Article I: Name

The name of this organization shall be the Republican Liberty Caucus of California, abbreviated as RLCCA, hereinafter referred to as the “Charter”. The organization is a recognized Chartered State Chapter of the national Republican Liberty Caucus, hereinafter referred to as “Caucus”.

These Bylaws were adopted in Convention on 13 September 2003, and recognition of these Bylaws was granted by the Caucus Board of Directors on 2 October 2003. These Bylaws were subsequently amended in November 2005 and then again in Convention on 26 September 2009.

Article II: Purpose

The Republican Liberty Caucus of California works to advance the ideals of individual rights, limited government and free enterprise within the State of California and the Republican Party by:

  1. Promoting these ideals among Party officials and organizations;
  2. Organizing grassroots political action in support of policies that advance these ideals;
  3. Developing Charter and Caucus membership among Party registrants, officials, and legislators;
  4. Endorsing candidates and legislation that align with these principles;
  5. Educating and recruiting voters in support of these ideals;
  6. Holding elected officials accountable to these principles; and
  7. Opposing laws that are wasteful, ineffective, or otherwise antithetical to the principles of individual liberty.

Article III: Membership

Section 1 (categories of membership): There shall be (3) categories of membership: Regular, Associate, and Honorary.

  1. Regular membership shall be limited to individuals who are affiliated with the Republican Party (as determined by the Charter Secretary), who have paid current minimum dues specified by the Caucus and who support the purposes of the Charter. Regular members are qualified to serve in any official capacity in the Charter, to act as delegates at any Convention, and to enjoy all the privileges extended in these Bylaws.
  2. Associate membership shall be open to individuals, no matter their political affiliation, who have affirmatively indicated their support for the purposes of the Charter and have paid current dues. Associate members shall receive such services and privileges as the Board of Directors may specify, but may not hold RLCCA office nor serve as convention delegates.
  3. Honorary membership may be extended to any person designated by the Board of Directors of the Charter. Honorary members shall enjoy such rights, privileges or honors as may be explicitly conferred thereby, either individually or as a group.

Section 2 (dues): The Caucus shall set the minimum annual dues requirement for Regular or Associate membership in the Charter, which shall not exceed (50) dollars. All current Caucus members shall be considered full members of the Charter and its Chapters. Dues shall be current until the anniversary date of the member’s previous dues payment. The Board may grant such grace periods as it deems appropriate, not to exceed 60 days.

Section 3 (dues sharing): Dues payments received by the Charter shall be shared with the Caucus in a fixed amount specified by the Caucus, not to exceed (25) dollars, and disbursed to the Caucus on an agreed schedule, at least quarterly and at least (30) days before a Caucus Convention. Dues payments received by the Caucus shall be shared in the same fixed amount and disbursed to the Charter on the same agreed schedule. The Charter may offer premium or incentive membership rates or fees for services, which shall be subject to the same fixed dues sharing amounts as Regular membership. No Regular membership shall be offered for a period in excess of (2) years.

Section 4 (dues waiver): The Charter may waive its portion of dues for any special circumstance or condition approved by the Charter Board, but shall pay the fixed share amount of dues to the Caucus, either from the exceptional membership dues payment or from general revenues. Either entity may offer periodic or introductory dues payments smaller than the Regular minimum dues, but shall disburse the same shared portion before any other allocation of receipts.

Section 5 (contributions): Contributions received by the Charter from contributors who are not Regular members shall first be applied toward minimum annual dues and shared in the same fashion as other dues receipts, unless the contributor explicitly declines such membership. All other contributions or donations may be expended as specified by the Charter Board, but shall not be donated to any electoral campaign.

Section 6 (expulsion): Any membership may be suspended or revoked by a majority vote of the full Charter Board for just cause. All membership records shall be kept secure and confidential by the Officers and used only for official Charter business.

Article IV: Board of Directors

Section 1 (composition): The Board of Directors of the Charter, hereinafter “Board”, shall consist of the (4) Officers of the Charter, an additional (5) Regional Directors, (2) At-Large Directors, and at least (3) Alternate members. Board members shall be Regular members of the Charter, elected for (2) year terms by qualified Regular members at a Regular Convention of the Charter or designated as temporary Chartering Officers in the Charter Application.

Section 2 (regional directors): Regional Directors shall be elected by the qualified Regular members of each Region in convention.

Regional Directors shall:

  • assist and develop the formation of Local Chapters;
  • report any events in their Region to the Charter Board;
  • serve as a primary point of contact between the Charter Board and members from their respective Regions.

Section 3 (alternate members): By default, Alternate members are non-voting members of the Board. However, an Alternate member may be designated by the Chairman as a voting member whenever a voting Board member is absent from any meeting or fails to participate in any electronic ballot. If a Regional Director is absent, the Chairman should give preference to an Alternate member from that Region. The term of all Alternate members shall expire at the beginning of each Regular Convention.

Section 4 (removal and vacancies): Any member of the Board may be removed for just cause and vacancies may be filled by a majority vote of all voting Board members, but a special election to fill the remainder of the term shall be held at convention within (180) days of the vacancy.

Section 5 (elections): Officers shall be elected at odd year Regular Conventions, while Regional and At-Large Directors shall be elected at even year Regular Conventions. The nominating period shall close at the end of the day, (14) days prior to the Regular Convention. Nominations must be seconded. Nominations shall be submitted in writing or via email to the Secretary. The Board shall create reasonable Standing Rules to allow qualified Regular members to vote via absentee ballot in the elections of the Officers, Regional Directors, and At-Large Directors.

Section 6 (responsibilities): The Board shall ensure the effective implementation of these Bylaws, adopt an annual or quarterly budget, provide for effective communications among members, the Caucus and the general public, and make arrangements for Regular and Special Conventions of the Charter.

Section 7 (authority): The Board shall have full power and authority to govern all the affairs of the Charter between conventions and shall have the sole, ultimate, final and exclusive control over all property, assets, liabilities and other resources of the Charter. Officers shall take all reasonable precautions to preserve the security of Charter funds and the confidentiality of member lists. The Board shall have the authority to hire, fire, contract, and take such legal actions as will effect the will of the Board.

Section 8 (meetings): The Board shall conduct its meetings in conformance with the most recent edition of Robert’s Rules of Order, unless the Board adopts Special Rules. Any such Special Rules must conform with these Bylaws and Standing Rules. The Board may conduct meetings or ballots by telephone, email, or any other means it deems appropriate. Regular meetings of the Board shall occur at least quarterly, with at least one week’s notice. A special meeting of the Board shall occur immediately following any Convention. Other special, emergency, or informal meetings of the Board may be called at the discretion of the Chairman or the written request of any (3) members, on (3) days notice to all Board members. Any Regular member may attend or obtain the minutes of any Board meeting, unless two-thirds of the Board members agree to a closed session, at which the Board may deliberate, but not adopt, exceptional motions.

Section 9 (resolutions and endorsements): The Board may decide operational issues by a simple majority unless otherwise specified in these Bylaws and Standing Rules, but endorsements and the adoption of public policy resolutions require the approval of a two-thirds majority.

Section 10 (disputes): In any dispute between the Caucus and this Charter, the decision of the Caucus Board of Directors shall be final. The Caucus may review and require compliance, suspend or revoke this Charter, or any portion of these Bylaws, by a two-thirds vote of all members of the Caucus Board.

Section 11 (caucus regional director): The Caucus Regional Director, elected by the (4) Officers of this Charter and the Officers of other state charters in this National Region, shall be an ex-officio Alternate member of this Charter Board with full privileges, except the power to vote.

Section 12 (national officers): Any Officer of the Caucus Board who resides in California shall be an Alternate member of this Charter Board.

Article V: Officers

Section 1 (composition): The Officers of the Charter shall consist of a Chairman, Vice-Chairman, Secretary and Treasurer, who shall all be voting members of Board and subject to the provisions of the preceding Article. At the first Regular Convention of the Charter, candidates for Officer shall have been Regular members of the Charter for at least (1) year prior to election. After the first Regular Convention, candidates for Chairman and Vice-Chairman shall have been Regular members for at least (2) years and members of the Board of Directors for at least (6) months prior to election.

Section 2 (installation and removal): Elected Officers shall assume office upon approval of the Charter, or at the close of the Convention at which they are elected. Any Officer may be dismissed for misconduct or malfeasance upon (30) days notice to the Officer followed by a majority vote of all members of the Board. Any Officer vacancy may be filled by a majority vote of all members of the Board, but a special election to fill the remainder of the term shall be held at convention within (180) days of the vacancy. New Officers must qualify under the provisions of the previous Section and shall assume office immediately upon election by the Board. If Officer vacancies occur between Board meetings, the succeeding officer listed in Section 3, followed by the At-Large Board members, shall serve as the acting Officer until the next meeting of the Board.

Section 3 (duties): The Officers shall perform such duties as are prescribed in these Bylaws.

  1. The Chairman shall:
    • be the primary spokesman of the Charter;
    • execute the resolutions of the Board of Directors;
    • preside at meetings of the Board and official sessions of any Convention, unless absent or replaced by an Acting Chairman;
    • ensure the administration of all provisions of these Bylaws.

    The Chairman may appoint any Regular members as special project or liaison directors of such standing or special executive committees or projects as he deems appropriate for the performance of these duties.

  2. The Vice-Chairman shall:
    • assume the duties and obligations of Chairman in his or her absence,
    • assist the Chairman in his or her duties,
    • serve as Director of the Local Chartering Committee,
    • serve as Director of the Convention Committee.
  3. The Secretary shall:
    • record and distribute the minutes of all Board meetings and Conventions,
    • certify Delegates,
    • conduct such ballots as the Board may direct,
    • act as Parliamentarian for all official business of the Charter,
    • serve as Director of the Communications and Public Relations Committee.
  4. The Treasurer shall:
    • be the custodian of all Charter funds,
    • propose annual and quarterly budgets,
    • safeguard the financial resources of the Charter,
    • make such periodic reports of finances as the Board may require,
    • receive and disburse dues sharing payments in cooperation with the Treasurer of the Caucus,
    • upon chartering, obtain a unique Tax Identification Number for the Charter,
    • maintain or open a bank account which shall include the Chairman, and such other Officers as are deemed appropriate, as account signatories.
    • serve as Director of the Finance and Fund Raising Committee.

Article VI: Conventions

Section 1 (frequency): The Board shall call and hold a Regular Convention annually, at such place and time as the Board shall designate, for the purpose of adopting revisions to these Bylaws and Standing Rules, electing members of the Board, adopting public policy resolutions, and conducting such other business as it deems appropriate.

Section 2 (60 day notice): All members of the Charter shall be notified of the Regular Convention at least (60) days prior to the designated date of the Convention. Such notice shall include the location, a calendar of events, a summary of the official business to be conducted, notice of the time window for nominations, and such other information as would facilitate and encourage attendance by Charter members.

Section 3 (eligibility): All Regular members certified by the Treasurer as having paid current dues at least (30) days prior to the Convention shall be qualified to be voting Delegates for all official business conducted during the Convention. No Delegate shall be required to pay any fee for participation in official business, but may be required to register and pay for such events or services the Board deems beneficial to the Charter and attractive to the members.

Section 4 (30 day notice): All members of the Charter shall be notified of the Regular Convention at least (30) days prior to the designated date of the Convention. Such notice shall include the location, a calendar of events, a summary of the official business to be conducted, notice of the time window for nominations, and such other information as would facilitate and encourage attendance by Charter members.

Section 5 (quorum and rules): A quorum for Regular Convention business shall be a majority of the certified Delegates who have registered as being in attendance with the Secretary, or such Credentials Committee as the Secretary shall designate. The Convention shall be governed by the latest version of Robert’s Rules of Order which are consistent with these Bylaws and Standing Rules, unless two-thirds of the registered Delegates adopt special rules for the duration of the Convention. There shall be no absentee or proxy voting on any official business, with the sole exception that the Board shall create reasonable Standing Rules to allow for absentee voting in elections.

Section 6 (emergency postponement): In the event of an emergency, the Board may, by a two-thirds vote, postpone a Regular Convention for no more than (90) days and shall notify members by the best means available.

Section 7 (special conventions): The Board may call a Special Convention at any time by a majority vote. Special Conventions may only conduct such official business as may be explicitly authorized by a two-thirds vote of the Board. If such official business is authorized, the preceding sections of this Article relating to notice, Delegate status and proceedings shall apply to official sessions of the Special Convention. Special Conventions may include such events and services as the Board deems beneficial to the Charter and attractive to the members.

Article VII: Resolutions at Convention

Section 1 (proposal): Resolutions on public issues and operational policies proposed by a majority vote of the Board or in a Petition signed by no less than (25) Regular members at least (45) days prior to the Convention date, may be submitted to the Delegates for adoption.

Section 2 (notice): Notice of all proposed Resolutions shall be distributed to Regular members with the (30) day notice of Convention.

Section 3 (oversight): All proposed Resolutions shall conform to the Caucus Statement of Principles and Positions, as well as the Charter Statement of Purpose in these Bylaws. At least (45) days prior to Convention, copies of the proposed Resolutions shall be submitted in writing to the national Caucus Board for review, advice and consent.

Section 4 (adoption at convention): Resolutions on pubic issues and operational policies may be adopted by a two-thirds vote of the certified and registered Delegates at any Regular Convention, or the official sessions of any Special Convention which may be authorized by the Board under these Bylaws.

Article VIII: Local Chapters

Section 1 (requirements): The Board may set such minimum criteria for Local Chapter Bylaws and require such verification of Regular membership as it deems appropriate for certification.

Section 2 (certification): The Board shall encourage and certify the chartering of such Local Chapters within the state which qualify under the provisions of these Bylaws and Standing Rules. The Board may certify such qualified chapters by a majority vote at a regular meeting.

Section 3 (disputes): In any dispute between the Charter and any certified Local Chapter, the decision of the Charter Board of Directors shall be final. Any Chapter certification may suspended or revoked upon a two-thirds vote of the Charter Board, after (30) days notice to the principle officer of the Chapter.

Article IX: Amendment

Section 1 (board proposal): The Board may propose Bylaws amendments at least (30) days prior to any Convention.

Section 2 (member proposal): Alternatively, no less than (25) Regular members may submit proposed Bylaws amendments to the Secretary no less than (45) days prior to any Convention.

Section 3 (notice): Notice of proposed amendments shall be distributed to all Regular members with the notice (30) days prior to Convention.

Section 4 (approval): Bylaws amendments submitted and noticed as per the above sections may be approved by a two-thirds vote of the certified and registered Delegates at any Regular Convention, or the official sessions of any Special Convention which may be authorized by the Board under these Bylaws.

Section 5 (effect): Amendments shall go into effect immediately upon approval, unless otherwise stated in the proposed Amendment.

Section 6 (amending the standing rules): Charter Standing Rules may be amended by a majority of the certified and registered Delegates at any Convention after (30) days notice. Alternatively, Charter Standing Rules may be amended by a two-thirds vote of the Charter Board, after at least (30) days notice to all Board members.

Charter Standing Rules

Rule 1. Standing Committees

Unless otherwise specified, the Chairman has the power to appoint members to all committees, and all committee members serve at the pleasure of the Chairman.

  1. The Membership Committee, under the direction of the Treasurer, shall promote new memberships, encourage membership renewal, and ensure the maintenance of an accurate membership database. The Chairman, Vice-Chairman, and Secretary shall serve as members of the Membership Committee.
  2. The Candidate Review Committee, under the direction of the Chairman, shall obtain, review and distribute information on candidates and recommend candidates for endorsement by the Board.
  3. The Local Chapter Committee, under the direction of the Vice-Chairman or Secretary, shall promote, assist and process Petitions for Local Chapters.
  4. The Convention Committee, under the direction of the Vice-Chairman, shall plan, arrange, promote and conduct all Regular and Special Conventions of the Charter. The Secretary and Treasurer shall serve on the Committee to facilitate Delegate certification.
  5. The Communications and Public Relations Committee, under the direction of the Secretary, shall supervise, maintain, facilitate and conduct communications among the members, the Board, the media and the general public.
  6. The Finance and Fund Raising Committee, under the direction of the Treasurer, shall arrange, facilitate and solicit financial contributions to the Charter.

Rule 2. Operational Managers

Operational managers nominated by the Chairman and appointed by the Board shall include:

  1. The Webmaster, who shall be responsible for the operation, maintenance and content of the Charter Internet services, as a member of the Communications and Public Relations Committee;
  2. The Newsletter Editor, who shall be responsible for the preparation, production and distribution of printed or electronically published news of the Charter, as a member of the Communications and Public Relations Committee;
  3. The Media Relations Manager, who shall be responsible for the preparation, production and distribution of Charter news releases and public issues statements.
  4. The Fund-Raising Manager, who shall be responsible for arranging, facilitating, and soliciting funds from prospective, current and past members.

Rule 3. Dues Sharing

Membership dues may be collected by the Caucus, or the Charter, or any Chapter of the Charter provided that:

  1. The amount collected by the Charter for Regular membership shall not be less than the current share amount established by the Caucus, which shall be transferred to the Caucus as the dues share for that member;
  2. The amount collected by the Chapter for Regular membership shall not be less than the amount collected by the Charter for Regular membership.
  3. Any entity may collect smaller periodic dues payments toward membership, but shall allocate the first receipts to dues sharing with the other entities:
  4. Charter receipts of membership dues from outside this state shall be transmitted to the Caucus for allocation to the member’s resident state.
  5. 50% of dues collected by the Charter in excess of dues sharing owed to the Caucus, and 50% of dues sharing received by the Charter from the Caucus, for memberships of residents of a Chaptered county or region shall be shared to the Chapter.
  6. Any dues collected by Chapters shall be shared with the Charter according to instructions provided by the Charter’s Treasurer. The Treasurer shall collect the amount to be shared to the Caucus, plus 50% of the remaining amount.
  7. The Caucus, the Charter, or any Chapter may offer such premium membership rates or services as may be designated by their Boards, subject to the same fixed dues sharing amounts as Regular membership:
  8. Honorary memberships may be offered, but if they grant any of the rights of Regular members, the granting entity shall pay the other entity the dues share for that member:
  9. Contributions or donations made by non-members shall be subject to dues sharing unless the contributor or donor explicitly declines Regular membership privileges;
  10. All contact and payment information received by either entity shall be communicated to the other entity, at least as often as shared funds are disbursed under the Bylaws:
  11. Membership shall expire upon the Anniversary date of the last payment made by an Regular member.

Rule 4. Candidate Endorsements

Any candidate endorsement by the Charter shall comply with the following:

  1. The endorsement of a California candidate for federal office may be proposed by a majority vote of either the Caucus Board or the Charter Board. No proposal for endorsement shall be official or made public until it has been confirmed by a majority vote of the other Board.
  2. No candidate contesting an election against any Republican Party nominee may be proposed for endorsement by the Charter:
  3. The Charter Board may endorse candidates for any state legislative seat or state cabinet-level positions, but endorsements of candidates for Governor shall require the same Caucus confirmation as candidates for federal offices:
  4. A primary candidate for President of the United States may not be endorsed by the Charter or the Caucus except in compliance with the Caucus Bylaw provisions:
  5. Endorsement preference shall be granted to any candidate who has signed the “Liberty Compact” of the Caucus or who has been rated as “libertarian” in the “Liberty Index” of the Caucus:
  6. Endorsements may be withdrawn for good and sufficient reasons upon the majority vote of the Board, and any confirming Board.
  7. (7) days notice that a candidate or ballot proposition will be considered for endorsement must be given to all board members prior to voting. Endorsement votes shall not be conducted in the presence of the candidate.

Rule 5. Public Policy Resolutions

The Boards of the Caucus or this Charter may adopt and issue public policy Resolutions which do not conflict with the official RLC Statement of Principles and Positions specified in these Bylaws:

  1. Public positions related to federal legislation may by recommended by this Charter to the Caucus Board for approval, on at least (3) days notice:
  2. Public positions related to state legislation may be adopted by a majority vote of the Charter Board, but shall not conflict with any prior policy position adopted by the Caucus:
  3. No resources of the Charter shall be used to promote any commercial enterprise without the advance contractual approval of the Board.

Rule 6. Political Action Committees

The Charter Board may establish a separate, segregated state political action committee, hereinafter “PAC”, under the applicable state statutes, for the purpose of contributing to state or local candidates for public office, provided:

  1. The PAC shall be designated with the proper state authorities as an affiliated member committee of the Charter, but not the Charter itself:
  2. The Board of Directors of such PAC shall include at least a majority of the (4) Officers of the Charter:
  3. The PAC shall be constituted with such bylaws and rules as are consistent with the provisions of these Charter Bylaws and Standing Rules, shall open a separate PAC banking account solely from voluntary donations, and otherwise ensure that the Charter is not legally liable for the operations, reporting, or receipts of the PAC:
  4. The PAC shall not contribute to any candidate who has not received a public endorsement by the Charter in compliance with the applicable Charter Standing Rules:
  5. The PAC shall not contribute to any federal candidate and shall forward any donations designated for federal candidates to the authorized Caucus PAC:
  6. All PAC donations and contributions, as well as all contact information obtained by the PAC, shall be disclosed promptly to the Caucus and the Caucus PAC.

Rule 7. Electronic Voting

Votes of the Board may be taken by electronic ballot via either e-mail or e-group tabulations conducted by the Secretary under the following rules:

  1. Electronic ballots shall be issued to all Board members on any resolution submitted by at least two Board members to the Secretary;
  2. The Secretary shall issue an electronic ballot within (2) days and shall receive and tabulate all ballots received within (5) days of issue:
  3. If any Officer, At-Large Director, or Regional Director fails to cast a ballot before the deadline, the Secretary shall record them as absent and substitute the ballots of Alternate members in the chronological sequence in which they were received:
  4. The Secretary shall inform members of ballots cast and provide members who have not cast a ballot with a (2) day reminder of the ballot deadline:
  5. In the event that less than a majority of the Board’s ballots are cast prior to the deadline, the resolution will fail for lack of a quorum.
  6. The results of the balloting shall be reported to Board members immediately after the deadline and recorded in the minutes of the next Board meeting.
  7. Any board member may indicate by ballot a desire to postpone the motion, instead of or in addition to their vote on the motion. If a majority of ballots cast indicate a desire to postpone, the electronic vote shall be cancelled and the motion deferred to the next scheduled board meeting.

Rule 8. Regions

  1. The (5) Regions of the Charter are composed of the following California counties:
    1. Bay Area Region: Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara
    2. Central Region: Fresno, Kern, Kings, Madera, Mariposa, Merced, Monterey, Sacramento, San Benito, San Joaquin, San Luis Obispo, Santa Barbara, Santa Cruz, Stanislaus, Tulare, Tuolumne, Ventura
    3. Los Angeles Region: Los Angeles
    4. North Region: Alpine, Amador, Butte, Calaveras, Colusa, Del Norte, El Dorado, Glenn, Humboldt, Lake, Lassen, Mendocino, Modoc, Napa, Nevada, Placer, Plumas, Shasta, Sierra, Siskiyou, Solano, Sonoma, Sutter, Tehama, Trinity, Yolo, Yuba
    5. South Region: Imperial, Inyo, Mono, Orange, Riverside, San Bernardino, San Diego

Rule 9. Pre-Convention Calendar

    • (60) days prior to the convention:
      • The Secretary shall send the first notice of the convention to all members. (VI.2.)
    • (45) days prior to the convention:
      • Deadline for members to propose resolutions. (VII.1.)
      • Deadline for members to propose amendments. (IX.2.)
      • Charter Board shall submit all resolutions to Caucus Board for review and consent. (VII.3.)
    • (30) days prior to the convention:
      • Deadline for the Board to propose resolutions. (VII.2.)
      • Deadline for the Board to propose amendments. (IX.1.)
      • The Caucus Treasurer shall give the (Charter) Treasurer an updated list of dues paying members. (III.3.)
      • The Treasurer shall give the Secretary the compiled list of dues paying Regular members (i.e. the list of qualified delegates). (VI.3.)
      • The Secretary shall send the second notice of the convention to all members. (VI.4., VII.2., IX.3.)
    • (14) days prior to convention:
      • Nominations close at the end of the day. (IV.5.)
      • The Secretary shall send out absentee ballots. (R10.A.)
  • (4) days prior to convention:
    • Deadline for the Secretary to receive absentee ballots. (R10.D.)

Rule 10. Absentee Voting

  1. Upon the close of nominations, (14) days prior to convention, if any races are contested, the Secretary shall prepare paper or printable ballots and distribute them to all qualified delegates.
  2. Each absentee ballot shall clearly list all qualified candidates and contain blanks for the delegate to print and sign his or her name. Absentee voting shall therefore not be secret, but the Secretary and any other members who assist in the counting of the absentee ballots shall take reasonable steps to preserve the confidentiality of the ballots. Delegates who desire a higher degree of secrecy should vote in person at the convention.
  3. Any delegate who chooses to vote via absentee ballot shall use the paper or printable ballot provided by the Secretary, shall print and sign his or her name on the ballot, and shall mail the ballot to the Secretary. Each delegate shall write his or her return address and “RLCCA Absentee Ballot” on the outside of the envelope containing the ballot.
  4. Ballots must be received by the Secretary (4) days prior to convention. Any ballots received after this date are invalid and shall not be counted.
  5. Delegates who register at the convention cannot vote via absentee ballots. Any absentee ballots submitted by delegates who register at the convention are invalid and shall not be counted.
  6. Absentee ballots shall remain sealed in their envelopes until the first polls close in the first round of voting at convention. Once the polls have closed, the absentee ballots shall be opened and counted along with and in the same manner as the ballots cast at convention. Absentee ballots shall be counted in every round of voting, not just the first round. Absentee ballots cast for candidates who have withdrawn from the race shall be considered abstentions.
  7. If any ballot is ambiguously marked, the Secretary, based on his or her ability to determine the voter’s intent, shall have final and absolute discretion to determine whether and how the ballot shall be counted.

Rule 11. Local Chapters

  1. Local Chapter Petitions shall be signed by at least ten (10) current members who are resident within the designated boundaries of the Chapter.
  2. Standard Local Chapter Bylaws, as authorized by the Charter Board, shall be provided to all petition signers for their reference, prior to their giving assent to the chapter petition.
  3. The Treasurer of the Certified Local Chapter shall ensure that all receipts of dues and donations are promptly reported to the Charter Treasurer. All membership dues shall be transmitted immediately to the Charter Treasurer. Any contributions in excess of dues must be reported to the Chapter Board, but may be retained, as directed by the Chapter Board, for payment of local Chapter expenses.
  4. Local Chapter Boards may submit recommendations for state or national public issue Resolutions or candidate endorsements to the State Charter Secretary for review and consideration by the appropriate state or national Board of Directors. No Resolutions or endorsements relating to state or national issues or candidates shall be published or publicly distributed prior to approval by the appropriate Board of Directors.

Rule 12. Unanimous Consent

  1. Any Officer may ask the board, via the email list, for unanimous consent to perform specified actions related to her or his duties. If there is no objection within 3 days, the Chairman may, via the email list, grant the Officer unanimous consent to perform the specified actions.

Rule 13. Membership Database Access

  1. To protect the privacy of members, the Chairman and Treasurer shall have direct access to the RLCCA membership database and member relationship management tools.
  2. The Treasurer shall provide regular reports to the Regional Directors concerning membership in their respective regions.
  3. The Vice Chairman and the Regional Directors may request specific membership information, necessary and proper for the pursuit of their duties related to chaptering, and the Chairman or Treasurer shall respond promptly to all such requests.

Rule 14. Board Vacancies

  1. If more than one candidate is nominated to fill the same vacant Director or Officer position, the Board shall select the person to fill the position via an election by the voting membership of the Board.
  2. Fourteen (14) days notice shall be given to all Board members for any motion to fill a Board vacancy, unless waived by a vote of 2/3 of the entire number of Regional Directors, At-Large Directors, and Officers. Such notice may be given in anticipation of an expected vacancy.
  3. Nominations to fill a vacancy shall close seven (7) days before the election, unless the Board votes with a 2/3 majority to re-open nominations.
  4. The Board may vote at any time to refer a vacancy to Convention, in which case an election shall be held at the specified RLCCA Convention according to the provisions of the Rules and Bylaws for regular Board and Officer elections.

Endnotes

[Note: Text in the royal color of purple is strongly encouraged and possibly even required by the (national) RLC.]

[Note: Article IV, Section 8: “exceptional motions” are simply (by definition) motions that are considered in closed session; they are therefore an exception to the normal rule of disclosure.]

[Note: Article V, Section 3: The above mentioned “directors” should not be confused with the Regional and At-Large Directors.]

[Note: In August 2009, during the drafting process, what are now called “Local Chapters” were then referred to and distinguished as being “Regional, County and Local Chapters”. However, at that time, the Board was unable to decide on the inter-relationships among and relative strategic priorities of creating Regional, County and Local Chapters. Therefore, the Board decided to postpone and delegate these decisions to the Standing Rules. As part of this decision, the Board decided to refer to all Chapters created by the Charter as “Local Chapters”. Consequently, any and all regional, county and local chapters created in the future will therefore be called “Local Chapters” under these Bylaws.]

[Note: Standing Rules: RONR says that Standing Rules are for administrative details that are not important enough for the bylaws. At present, the Charter is delegating several very important decisions, procedures and structures to the Standing Rules instead of the Bylaws. This “misuse” of the Standing Rules is intentional and desirable at present given the current state and goals of the Charter and the need for flexibility. Specifically, Rule 8 (Regions), Rule 11 (Local Chapters), and possibly Rule 10 (Absentee Voting) contain important details. Eventually, after the aforementioned Standing Rules have passed the test of time and use, they may be moved into the Bylaws.]